Program Administrator

Job Description

Job Summary:
This role will oversee carrying out operational and administrative tasks that contribute to the successful execution of Island Harvest’s Workforce Skills Development Institute programs and events.

Primary Duties & Responsibilities:

• Coordinate program delivery, including attendance tracking, instructor contracts, field trip waivers, program evaluations, and learning space setup.
• Support student recruitment and admissions by coordinating outreach events, managing prospective student inquiries, tracking applicant status, administering assessments, preparing admission notifications, and processing enrollment documentation.
• Coordinate graduation and recognition events, including event logistics, communications, student recognition materials, volunteer coordination, and on-site event support.
• Maintain program documentation, manuals, contact lists, filing systems, and office supplies while coordinating vendor payments and administrative records.
• Oversee front desk operations and daily site procedures, including communications, session readiness, and compliance with safety requirements.
• Serve as an integral part of the workforce team in establishing student rapport, building trust, and evoking motivation and confidence to complete programs and certifications.

Job Qualifications:
• Bachelor’s degree in communications, business administration, or a related field.
• Minimum of two (2) years of relevant professional experience.
• Proficiency in Microsoft Office and other computer applications.
• Knowledge of data analysis and database management systems.
• Knowledge of the Long Island workforce landscape and experience working with underserved communities is a plus.
• A valid driver’s license and reliable vehicle is required.

Physical Requirements & Work Conditions
This position requires availability Monday through Friday, 8:00 a.m. to 4:00 p.m with occasional variations in hours. The role is primarily based in an office environment, with occasional work in a warehouse setting. Work is performed across two adjacent locations (126 and 130 Spagnoli Road), and occasional travel throughout the region is required. Mileage will be reimbursed.

Hourly rate: $25.00/hr

Benefits:
Island Harvest is a proud employer offering many benefits, including:
⦁ Medical, Dental & Vision
⦁ 403(b)
⦁ Group Life Insurance
⦁ Flex Spending Accounts
⦁ Paid Time Off and Paid Holidays
⦁ Opportunities to Flourish Within the Company

To be considered for this position please submit your resume to Resumes@islandharvest.org.

ISLAND HARVEST IS AN EQUAL OPPORTUNITY EMPLOYER.

Who We Are
Island Harvest Food Bank is a leading hunger-relief organization that provides food and other resources to people in need. Always treating those it helps with dignity and respect, its goal is to end hunger and reduce food waste on Long Island through efficient food collection and distribution; enhanced hunger-awareness and nutrition-education programs; job training; and direct services targeted at children, senior citizens, veterans, and others at risk of food insecurity. As a result of Island Harvest Food Bank’s dynamic business model, more than 94% of resources expended goes directly to programs and services that support over 316,000 Long Islanders facing hunger. Island Harvest Food Bank is a lead agency in the region’s emergency response preparedness for food and product distribution and is a member of Feeding America®, the nation’s leading domestic hunger-relief organization. More information can be found at www.islandharvest.org.