Program Administrative Assistant

Job Description

ISLAND HARVEST has the following exciting position available:
PROGRAM ADMINISTRATIVE ASSISTANT

Job Summary:
The Program Administrative Assistant provides administrative support for programs and services designed to connect community members with appropriate resources and services.

Primary Duties & Responsibilities:
• Manage invoice processing, including tracking, reconciliation, discrepancy resolution, and timely submission through designated program systems.
• Organize reimbursement documentation and invoices from program partners, vendors, and program services.
• Maintain accurate records and databases of all current and previous program participants.
• Interact with community members regarding services received.
• Ensure compliance with current program regulations, policies, and reporting requirements.
• Provide general administrative support to the Program team as needed.

Job Qualifications:
• High School Diploma or GED required.
• 1-2 Years of office administration experience; call center experience a plus.
• Proficiency in Microsoft Office and other computer applications.
• Basic math skills.
• Excellent organizational and communication skills.
• Bi-lingual (English/Spanish) a plus.

Physical Requirements & Work Conditions
Incumbents in this role must be available to work Monday through Friday during standard business hours. The position requires working in a general office environment, with periods of sitting and frequent computer use. Candidates must be able to occasionally lift and carry items weighing up to 30 pounds and perform other physical tasks associated with office operations. Minimal travel may be required as part of the position; therefore, a valid driver’s license is required.
Hourly rate: $22.00/hr
Benefits:
Island Harvest is a proud employer offering many benefits, including:
⦁ Medical, Dental & Vision
⦁ 403(b)
⦁ Group Life Insurance
⦁ Flex Spending Accounts
⦁ Paid Time Off and Paid Holidays
⦁ Opportunities to Flourish Within the Company

To be considered for this position please submit your resume to Resumes@islandharvest.org.
ISLAND HARVEST IS AN EQUAL OPPORTUNITY EMPLOYER.
Who We Are
Island Harvest Food Bank is a leading hunger-relief organization that provides food and other resources to people in need. Always treating those it helps with dignity and respect, its goal is to end hunger and reduce food waste on Long Island through efficient food collection and distribution; enhanced hunger-awareness and nutrition-education programs; job training; and direct services targeted at children, senior citizens, veterans, and others at risk of food insecurity. As a result of Island Harvest Food Bank’s dynamic business model, more than 94% of resources expended goes directly to programs and services that support over 316,000 Long Islanders facing hunger. Island Harvest Food Bank is a lead agency in the region’s emergency response preparedness for food and product distribution and is a member of Feeding America®, the nation’s leading domestic hunger-relief organization. More information can be found at www.islandharvest.org.